Personal Assistant to he MD/CEO

Malta (MT)
20 Sep 2017
20 Oct 2017
Job Role
Contract Type
Full Time

Oaklands Global is currently assisting an exciting Private Aviation company based in Malta within the recruitment of  a Personal Assistant/ PA  to the Managing Director (MD) and  Chief Executive Officer (CEO).

The Personal Assistant will work closely and report direct to the CEO & MD helping them to manage and prioritise their time, being involved in all aspects of the business you will be responsible for providing comprehensive, confidential and professional support in the day to day activities.

Carrying out the administrative tasks and completing in a timely manner, dealing with quires ensuring they are handled quickly and efficiently. Involved in taking minutes during meetings.


·         Acting as first point of contact: dealing with correspondence and phone calls.

·         Managing diaries ensuring diary management is coordinated to enable CEO and MD to be in the right place at the right time with the right paperwork ensuring they are fully prepared.

·          organising meetings and appointments.

·         Minute meetings as required and complete research on behalf of the CEO and MD.

·         Booking and arranging travel, transport and accommodation.

·         Organising events and conferences.

·         Typing, compiling and preparing reports, presentations and correspondence.

·         Managing filing systems.

·         Collating and filing expenses.

·         Working on projects identified by the CEO or the MD.

·         Prioritise workload and obtain deadlines from CEO and MD to ensure all tasks are dealt with in order of importance.

·         Screen telephone calls and take accurate messages and ensure they are delivered within a reasonable time scale.

·         Schedule on behalf of the CEO and MD meetings where and when necessary.

·         Respond to email as much as possible.

·         Maintaining and updating mailing database.

·         Ensure guests meeting with CEO and MD are well taken care of.

·         Provide a service that is in line with the CEO and MD work habits and preferences.

·         To carry out any other duties as may be reasonably expected in accordance with the position.

Apply now as this position won’t be around for long please forward your CV to James Townsend in confidence.

Why work with Oaklands Global?

Oaklands Global is a supplier of choice for leading Aviation & Aerospace Companies worldwide. We understand what our Client’s need and equally as importantly what they don’t need. The same goes for our Candidates. Oaklands Global has over 25 years supporting candidates at all levels to help identify and secure their next position. At Oaklands Global we manage all applications with the upmost professionalism and confidentiality.

If the above opportunity is of interest to you please forward your CV to James Townsend in confidence or call +44 (0)1892 536 472.

Please note that due to high numbers of applications, unless you are contact within 7 days of your application, please assume that you have been unsuccessful on this occasion.

Only candidates eligible to work in the European Union be will be considered for this position.

Oaklands Global is acting as an Employment Agency in relation to this vacancy.